Effective: [March 1, 2024]
Our Privacy Policy explains how ActivityCrew collects, uses, and discloses information about you. The terms “ActivityCrew,” “we,” “us,” and “our” include ActivityCrew.com and our affiliates. We use the terms “member,” “you,” and “your” to mean any person using our Platform or attending related events, including any organization or person using the Platform on an organization’s behalf. This Privacy Policy applies to the processing of information about members and other individuals that we collect when you use our “Platform,” which means any website, application, or services we offer, or when you communicate with us. For information about choices you may have under this policy, please see “Your Choices” below. This Privacy Policy does not apply to the information that you may provide to third parties, such as members and others with whom you may share information about yourself. For more information about the scope of our Privacy Policy, please see Section 4.5.
To make this Privacy Policy easier to understand, we have provided summaries below. These summaries are not part of the official policy. Even though we have provided summaries, it is important for you to read the entire policy carefully. If you wish to access any particular section of this Privacy Policy, use the list below to jump to that section.
We collect information about you when you:
We also collect information, such as usage statistics, by using cookies, server logs, and similar technologies.
If you elect to use certain features, we also collect information through other sources, such as social media services, invitations, and imported contacts.
We collect information that you provide directly to us. For example, we collect information when you create an account, choose interests or groups, fill out a form, or communicate with us. The types of information we may collect include identifiers such as your name, username, password, email address, postal address, and phone number; payment and commercial information such as payment method data and purchases, if any; demographic information; and any other personal information that you choose to provide, such as photos, interests, gender, date of birth, groups, and professional or employment-related information.
Certain information about yourself, such as gender and date of birth, is optional. Your choice of groups is also optional, but we are required to process this information to administer your account and to indicate that you are a member of the groups that you join. See Section 2 to learn how we use the information that you provide to personalize our recommendations and other content to you.
Occasionally, the information you give us when you join a group may imply information about your beliefs, political views, health conditions, or sexual identity. This and other kinds of sensitive information are given special protection in accordance with applicable law. Posting personal or sensitive information about others without their permission is against our Community Guidelines.
When you use our Platform, we automatically collect internet and other electronic network activity information about you, including:
We may collect information about you from other sources, such as through certain features on the Platform you elect to use. We rely on these third parties to either have your consent or ensure that they are otherwise legally permitted or required to disclose your information to us. Examples include:
We may analyze and make inferences from the information we collect.
We use information about you to:
We may use information about you for various business purposes related to operating our Platform, including to:
We may use information about you for various business purposes related to communicating with you, including to:
We may use information about you for various other business purposes, including to:
If you are in a jurisdiction that requires a specific legal basis for processing personal data, our legal basis for collecting and using the information described above will depend on the type of information and the specific context in which we collect it.
We do not share information about you except as described in this Privacy Policy. We may disclose personal information about you, including:
We may also share information in a manner that does not identify you, such as de-identified or aggregated information. Such information is not subject to this Privacy Policy.
We share some of the information we collect by displaying it on our Platform according to your member profile and account settings. Some information, such as username, is always public. Some information, such as interests, is public by default but can be hidden. Some information, such as group memberships, will always be visible to other members of that group and may be public, depending on the group's settings. We recommend that you check the group settings and what information will be available before joining to ensure you are comfortable with the visibility.
Information that is public on our Platform is visible to others on and off the Platform.
If you are a member of a group, this group may now or in the future become part of a network of groups known as an “ActivityCrew Pro” network. Members who administer an ActivityCrew Pro network, known as “network administrators,” have access to the content within their groups, including information about group participants. Network administrators find it helpful to have access to the email addresses of organizers and other members of groups within their networks to communicate and administer the groups. Therefore, we will provide ways for you to share your email address with your group's network administrator.
We may use service providers in connection with operating and improving the Platform to assist with certain business purposes, such as payment processing, email transmission, conducting surveys or contests, data hosting, managing our ads, and aspects of our technical and customer support. These service providers, which include data analytics providers, may access, process, and store information about you on our behalf for the purposes we authorize, subject to confidentiality obligations.
We may share information we have collected about you with others or allow others to use technologies (like cookies, web beacons, and device identifiers) that collect information about your use of the Platform and other websites and online services, to provide analytic services and to serve ads for ActivityCrew. Our Platform may be affiliated with advertising partners for the purposes of placing advertising on the Platform, and they will collect and use certain data for advertising purposes. See our Cookie Policy for details about these technologies and the information they collect, use, or share, including how you may be able to control or disable these services.
Depending on where you live, you may have the right to opt out of the sharing of your personal information for purposes of targeted advertising. ActivityCrew provides you the opportunity to opt out of this sharing, as described in Section 5 below.
We may access, preserve, and disclose information about you to government entities and other third parties, including the content of messages, if we believe disclosure is in accordance with or required by applicable law, regulation, legal process, or audits. We may also disclose information about you if we believe your actions are inconsistent with our Terms of Service or related guidelines and policies, or if necessary to protect the rights, property, or safety of ActivityCrew or others.
The Platform may offer social sharing features and other integrated tools that let you share actions you take on our Platform with third-party services, and vice versa. Such features let you share information with your friends or the public, depending on the settings you have chosen with the service. The third-party services' use of the information will be governed by their privacy policies, and we do not control their use of the shared data. For more information about the purpose and scope of data collection and processing in connection with social sharing features, please review the privacy policies of the services that provide these features.
If ActivityCrew is involved in a merger, acquisition, financing, reorganization, bankruptcy, or sale of our assets, information about you may be shared, sold, or transferred as part of that transaction. We may also share information about you with current or future corporate parents, subsidiaries, or affiliates.
We may de-identify or aggregate information about you and share it freely, so that you can no longer be identified. Such information is not subject to this Privacy Policy.
We may also share information about you with your consent or at your direction or where we are legally entitled to do so. For example, your information may be shared with event sponsors and others as described to you when you RSVP to an event. Your information also is made available to other group members and event organizers when you RSVP for and participate in an event.
ActivityCrew is based in and governed by Canadian law, and we will be processing, transferring, and storing information in and to Canada and other countries.
We have implemented technical and organizational measures to protect your personal information. We cannot guarantee these controls will provide absolute security.
This Privacy Policy is periodically updated and does not apply to third parties.
ActivityCrew is based in Canada. Information about you will be transferred to and processed in Canada and countries other than the country in which you are resident. These countries may have data protection laws different from the laws of your country and, in some cases, may not be as protective. We have taken appropriate safeguards to require that your information will remain protected in accordance with this Privacy Policy.
We employ technical and organizational measures designed to protect your information under our control from unauthorized access, collection, use, disclosure, copying, modification, or disposal, both during transmission and once we receive it. For example, we store all information you provide to us on servers with security controls. We train employees regarding our data privacy policies and procedures and authorize employees to access personal information as required for their role. We use firewalls designed to protect against intruders and test for network vulnerabilities. However, no method of transmission over the internet or method of electronic storage is completely secure.
Where you have a password that enables you to use our services, you are responsible for keeping this password complex, secure, and confidential. If you would like to update or change your password, you may select the “Forgot your password?” link on the login page.
We may temporarily deactivate your account if you have not logged in for six months or more. You may contact us if you wish to reactivate your account.
We retain certain information that we collect from you while you are a member of the Platform, and in certain cases where you have deleted your account, for the following business purposes:
When we have no ongoing legitimate business need to process your information, we will either delete it or take steps to de-identify or anonymize it in accordance with applicable law.
This Privacy Policy does not apply to information that you have provided or made accessible to third parties, such as other members, including group organizers and network administrators, and others with whom you may share information about yourself. Our Platform may direct you to a third-party service, such as social media services, or a portion of our Platform may be controlled by a third party. Disclosure of information to these third parties is subject to the relevant third party’s privacy policy. We are not responsible for the third-party privacy policy or content, even if we link to those services from our Platform or share information with these third parties.
Members, including group organizers and network administrators, are directly responsible for complying with all requirements of applicable privacy laws in connection with the information they obtain and process for managing their contacts, organizing and communicating with groups, or administering networks.
We may modify this Privacy Policy from time to time. When we do, we will provide notice by publishing the most current version and revising the date at the top of this page. Depending on the circumstances, we may provide additional notice of changes, such as by sending you an email or displaying a prominent notice on our Platform.
You can review and change information about you or deactivate your account in your account settings, but we may retain certain information.
You can remove photo tags if you wish.
Consult your device settings for information about how to deactivate location-based features at any time.
You have the right to opt out of receiving ActivityCrew’s promotional messages, but you may still receive other non-promotional communications.
You may update or correct your account information by editing your account settings or by sending a request to [email protected] as described in Section 6. You may deactivate your account by editing your account settings. You may also request deletion of your information as described in Section 6. You can choose what information others see about you and who may contact you by using the Privacy Settings section in your account.
When you first access the Platform, depending on your device settings, we will collect information about your location, which we use to make better recommendations for groups and events in your area and to improve our Platform. If you do not want us to collect information about your location, you can prevent this by:
Note that our Platform or its features may no longer function properly if you change your settings.
Your mobile device settings may also give you the option to choose whether to allow us to view your geolocation continuously, only when using the app, or never. Allowing us to view your geolocation when you are not using the app allows us to provide recommendations regularly. Please refer to your device’s guide for additional information on how to adjust location services.
We may use and allow others to use cookies, web beacons, device identifiers, and other technologies to collect information about your use of the Platform and other websites and online services. See our Cookie Policy for details about these technologies and the information they collect, use, or share, including how you may be able to control or disable these services.
As stated in Section 3.4, depending on where you live, you may have the right to opt out of the sharing or processing of your personal information for targeted advertising. You may be able to use your Cookie Settings to select cookies you would like to opt out of, including those used for targeted advertising purposes.
You can control some of the messages you receive from ActivityCrew and other members by selecting the unsubscribe link in the message you receive or by adjusting the communication preferences in your account settings. We will also send you a link to these settings when you first sign up and in subsequent messages. If you opt out, we may still send you non-promotional messages, such as those about your account or our ongoing business relations.
You can tag photos of yourself and others. When a photo is tagged, the name of that person will appear alongside the photo, and the tagged photo will appear on the tagged member’s group profile.
We will notify you when another member has tagged your account in a photo or when additional comments are added to such photos. You can remove tags by selecting the “untag” option next to your name. You can also report inappropriate content to ActivityCrew. You are responsible for obtaining permission from non-members to post a photo of them on the Platform.
You may have the right to exercise data protection rights, including requesting that ActivityCrew deletes, amends, or provides you access to your information.
You may have the right to opt out of the sharing or processing of your personal information for targeted advertising.
You have the right to opt out of receiving ActivityCrew’s promotional messages but may still receive other communications.
You can complain to your local data protection authority about the use of your information.
We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable laws. You can contact us with your request by sending an email to [email protected]. You can also request deletion of your account and personal information by:
Organizers who want to delete their account and personal information from ActivityCrew should consult the Organizer Deletion Requests article in our Help Center for additional information, including how deleting your account will impact your groups. If you are an organizer, we will wait a few days to process your deletion request, and your request will be withdrawn if you create an event or RSVP to an event within 7 days of submitting your deletion request.
Rights that you may have, depending on your jurisdiction, may include:
Note that ActivityCrew is a controller of your information. Other members, such as group organizers and network administrators, may also act as controllers of your information. You should contact these members if you have questions about how they use information you have provided to them.
We will not discriminate against you for exercising your rights and choices, although some functionality and features available on the Platform may change or no longer be available to you.
If you have any questions, you can contact us at [email protected].
If you have any questions or complaints about this Privacy Policy or how we use your information, please contact [email protected].